Privacy Policy

Who we are

Our website address is: http://www.bournemouthlions.com and/or https://www.bournemouth-rugby.co.uk/

This statement explains how Bournemouth Rugby handles and uses the personal details which it collects about its Members, Registered Players, Former Members, supporters, Staff, Individual Associates and Corporate Associates of Bournemouth Rugby in any capacity (hereinafter collectively called Members).

Retention of this information regarding Members enables Bournemouth Rugby to keep in touch with them in order to keep them advised of BOURNEMOUTH RUGBY activities and to enable BOURNEMOUTH RUGBY to discharge its responsibilities and to pursue its legitimate interests as a Rugby Union Football sports club.

Some data may be shared with the Rugby Football Union (RFU), Great Britain Wheelchair Rugby (GBWR) and our Country Governing Body Dorset and Wilts Rugby Football Union (D&W) which may use such data to regulate, develop and manage the game of Rugby Union Football (the Game). Further details of the use of data by RFU and D&W can be found in their respective privacy statements.

BOURNEMOUTH RUGBY is committed to protecting all personal information and being open about the nature of the information which it holds. In the event that BOURNEMOUTH RUGBY rely upon an individual’s consent for holding such data, such consent may be withdrawn at any time.THE EXTENT OF THIS POLICY:

This policy describes how BOURNEMOUTH RUGBY will make use of the data which it handles in pursuit of its legitimate interests, including its use of the Game Management System (GMS) provided by RFU, and also describes the RFU’s use of data on GMS.

This policy also describes your data protection rights, including a right to object to some of the processing which we carry out. More information about your rights, and how to exercise them, is set out in the “What rights do I have?” section.

Personal Data Collected and Held:

The personal information held by BOURNEMOUTH RUGBY will primarily be that provided by Members and players (or, in the case of minors, by their parents) in correspondence from Members by post, telephone, email or otherwise. On occasion, details regarding Members and players may be received from rugby clubs within the County of Dorset or RFU. The records may contain:

  • Contact details as supplied and periodically updated by Members and players.
  • The name, gender, and date of birth of individuals.
  • An individual’s RFU ID (as assigned in GMS).
  • Passport and/or NI details.
  • Club affiliations and details of membership, offices, and positions held within the Game.
  • Bank account details when provided for payment of membership or other fees or to enable BOURNEMOUTH RUGBY to make payments.
  • Personal data supplied by Members and players for specific purposes (e.g. injuries, medical conditions and disability requirements).
  • Any qualifications or work experience supplied by an individual.

Some information will be generated as part of an individual’s involvement with BOURNEMOUTH RUGBY, D&W including development, training, performance, involvement in particular matches, details of disciplinary issues, and health and safety records.

Use of Personal Data by Bournemouth Rugby

Members’ Personal Data is used by BOURNEMOUTH RUGBY for:

  • Sending to Members details of its activities, news and other information, and inviting them to attend events.
  • Coordinating and administering the rugby and club activities of BOURNEMOUTH RUGBY senior and youth teams.
  • Collecting subscriptions and other payments which may be due.
  • BOURNEMOUTH RUGBY may occasionally provide Members with information from, or regarding, our sponsors which we believe is relevant to and/or may interest our Members.  We will not send direct marketing, or use the data we hold to be used for the purpose of sending direct marketing.
  • Discharging its responsibilities as a member club of the RFU and D&W.
  • Internal record-keeping.
  • Administrative purposes.
  • Purposes required by law, e.g. maintenance of accounting and health an safety records, compliance with the requirements of government and law enforcement authorities.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites and information from third parties

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

BOURNEMOUTH RUGBY may receive information from third parties, e.g. information regarding a minor supplied by parents.

BOURNEMOUTH RUGBY may also receive information from RFU and/or D&W relating to:

  • Existing registrations with other clubs or rugby bodies (and individual data collected as a result of prior registration).
  • Data generated through participating in activities conducted by the RFU or its Consituent Bodies (for example training course attendance or qualifications).
  • Disciplinary history from RFU through GMS.
  • Especially in the case of those working with children, information from the Disclosure and Barring Service and RFU.

Who we share your data with

If you request a password reset, your IP address will be included in the reset email.

BOURNEMOUTH RUGBY may share some limited information with other stakeholders in the Game, such as other Constituent Bodies, clubs, schools, academies, recognised development organisations with whom BOURNEMOUTH RUGBY deals for legitimate purposes, referee societies, league organisers, in order that they may maintain appropriate records, and assist in organising matches, administering the Game and developing players. Personal data may be shared with government authorities and/or law enforcement agencies if mandated by law, or if required for the legal protection of the legitimate interests of BOURNEMOUTH RUGBY, D&W, GBWR and RFU in compliance with applicable laws. Personal data may also be shared with third-party service providers who will process it on behalf of BOURNEMOUTH RUGBY.

The RFU provides GMS (and therefore has access to all Member data held by BOURNEMOUTH RUGBY on GMS). The RFU makes its own use of the following information as described within the RFU privacy statement: http://www.englandrugby.com/privacy ; D&W use the data as described within the D&W privacy statement.

BOURNEMOUTH RUGBY will not sell or share your data with any other organisations, except as described in the paragraphs above.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

Members’ personal data will be processed for as long as they retain their membership or active involvement with BOURNEMOUTH RUGBY and for up to six years thereafter. BOURNEMOUTH RUGBY will retain information to maintain statutory records in line with appropriate statutory requirements or guidance. The RFU will maintain records of individuals registered on GMS, records of DBS checks, and the resulting outcomes and other disciplinary matters for such period as is set out in the RFU’s privacy notice on www.englandrugby.com Records of an individual’s involvement in a particular match, on team sheets, on results pages or in match reports may be held indefinitely by BOURNEMOUTH RUGBY, D&W, GBWR and RFU in order to maintain a record of the game.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

BOURNEMOUTH RUGBY manage Member’s data within GMS; Members have access to view and update the majority of their own data via GMS (https://gms.rfu.com/GMS).  Access controls within GMS are set such that individuals have the least access practical (as configurable within GMS secuirty model) to permit the effective and efficient exection of their responsibilities.

A limited number of paper artefacts are also collected (e.g. player registration forms).  These are held securely by the membership Manager for the club.

Individual teams/age-groups may use other communication and collaboration services as are convenient for communication within their group. Participation in such communication services is at each member’s discretion and is further subject to the privacy statement of the relevant service:

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Members’ and Players’ Rights

Members and players have the right to:

  • Ask BOURNEMOUTH RUGBY, D&W, GBWR or RFU for access to, or rectification or erasure of, their individual data Provided that BOURNEMOUTH RUGBY, D&W, GBWR and RFU will not delete information which it is required to keep by law, or to comply with RFU, GBWR Rules and Regulations.
  • Restrict the data provided, subject to the proviso above.
  • Object to the receipt of communications by any specific method.
  • Request the transfer of their individual data to a third party.
  • Members have the right to lodge a complaint with the Information Commissioner’s Office at https://ico.org.uk/concerns/

Further Information

The legal basis for processing your personal data for the purposes set out above is that it is necessary for the pursuit of BOURNEMOUTH RUGBY’s legitimate interests. BOURNEMOUTH RUGBY always handles personal data securely and minimises its use, and there is no overriding prejudice to Members and players by using their personal information for these purposes. However, there is no statutory or contractual requirement for Members and players to provide BOURNEMOUTH RUGBY with any personal data.

Those who have concerns or questions about the information contained in this statement, or who do not want BOURNEMOUTH RUGBY to process their personal data for specific purposes, should contact the BOURNEMOUTH RUGBY operations@bournemouth-rugby.co.uk

Where Members or players have specific requests relating to the management of their personal data, BOURNEMOUTH RUGBY will endeavour to resolve these but there may be circumstances where it is unable to comply with a specific request.